Features
Hourbooks isn't a single-purpose invoice generator. It's the connected set of tools a South African small business actually touches every week — organised the way you use them, not the way software vendors categorise them.
Send a professional quote or proforma in minutes, from a shared item and pricing catalogue.
Accepted quote becomes an invoice. Invoice becomes a credit note or delivery note. Nothing gets re-typed.
Issue corrections and proof-of-delivery documents straight off an existing invoice, fully linked.
Track what you've ordered from suppliers alongside what you're invoicing out, in the same workspace.
Set a schedule once and Hourbooks auto-sends on time, every time — with a limit you control.
Every document carries your logo and company details automatically, print-ready or emailed.
Keep every account you actually bank with in one place, tied to the same workspace.
Import a PDF or CSV bank statement instead of typing transactions in by hand.
Match incoming payments and outgoing expenses against the documents that created them.
Know your actual cash position, not just what your invoices say you're owed.
Let clients pay online through South Africa's own payment gateway, straight from the invoice.
Record EFT, cash or card payments taken outside PayFast just as easily.
See at a glance what's paid, what's outstanding and what's overdue, per client or across the book.
A VAT position built for how SARS actually wants it, not a spreadsheet you have to reshape yourself.
See whether the business is actually making money, without needing an accountant to pull the numbers.
A single list of exactly who owes you money and for how long, updated in real time.
Hand your accountant a clean export at year-end instead of a shoebox of documents.
Every quote, invoice and payment tied to a client record you can search and filter.
Generate a printable statement for any client, for any period, in a couple of clicks.
Track what you owe suppliers alongside what clients owe you, in the same picture.
Every business gets its own space with its own data boundary — nothing shared, nothing mixed up.
Bring staff on board with their own logins, without handing over the whole business.
Bring existing clients and records in from a spreadsheet instead of starting from zero.
Every document sent by email is logged, so you can prove what went out and when.
Set up a workspace and bring in a handful of real clients — it takes less time than writing one more Word invoice.
Start your workspace